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3:1 Model Toolkit

Implementing the 3:1 model shouldn’t feel confusing, overwhelming, or risky. Yet many school-based therapists are left trying to figure it out on their own — without clear systems for planning, documenting, or explaining how indirect weeks support their students.

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This 20-page, fillable 3:1 Model Toolkit was created to bridge that gap.

 

For a low, one-time cost of $7, you’ll gain practical tools that help you plan intentionally, document confidently, and reduce the mental load that often comes with indirect service weeks.

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This toolkit helps you:

  • Save time during flex weeks

  • Reduce decision fatigue

  • Create consistent documentation habits

  • Clearly show how students are supported

  • Feel more confident using the 3:1 model in real-world school settings

Instead of reinventing the wheel each cycle, you’ll have ready-to-use, fillable tools you can return to again and again.

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What’s Inside the 3:1 Model Toolkit

 

✔ An overview of what the 3:1 model is and how it's supported by research

✔ How to decide if the 3:1 model is the right fit for your district

✔ Step-by-step guidance for getting started and implementing the model

✔ A real-world example of how we use the 3:1 model in a school setting

✔ Practical strategies for planning and protecting flex weeks

✔ A ready-to-send sample email for communicating with teachers

✔ A decision-making flow chart to guide implementation

✔ 4 different fillable planning, checklist, and documentation forms

✔ Tools to support clear communication and documentation

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Includes 4 Different Fillable Forms

  • Type directly into the documents

  • Save weekly records for your files

  • Reuse the forms over time

  • Print if you prefer paper​

No reformatting. No recreating documents. Just tools that work the way school clinicians actually work.

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​✔ 3:1 Planning Checklist

A simple checklist to help you prioritize:

  • Non-negotiables (meetings, push-in needs, evaluations)

  • Consults and collaboration

  • Prep, documentation, and follow-up

Designed to reduce overwhelm and help you feel confident that nothing important is slipping through the cracks.

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✔ Fillable Weekly 3:1 Schedule

Plan your flex week, track what you actually did, and keep everything in one place. This form supports reflection, documentation, and communication — without overcomplicating your workflow.

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✔ Caseload Documentation Forms (3)

Document how students were supported during flex weeks, including:

  • Consults

  • Observations

  • Make-ups

  • Modified service delivery

These forms help demonstrate that indirect service weeks are intentional, student-centered, and aligned with IEP needs.

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This is ideal for:

  • School-based SLPs and related service providers

  • Clinicians new to the 3:1 model

  • Therapists wanting clearer indirect service documentation

  • Anyone looking for more structure with less burnout

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You don’t need a full course to get started with the 3:1 model. Just clear, easy-to-use tools, realistic structure, and documentation that makes sense.

This toolkit was created by school-based clinicians, for school-based clinicians, to help make the 3:1 model feel manageable, defensible, and sustainable.

"The information and tools provided helped me understand not only how to implement the model in practice, but also how to clearly explain its benefits to administrators. We implemented the 3:1 model this year for our inaugural year, and we are already seeing positive results. Thank you for giving me the tools and confidence to advocate for this model with administration." -Laurie, OT

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